Employment Opportunities


TITLE: Administrative Assistant, Programs

REPORTS TO: Scholarship and Program Officer

POSITION DESCRIPTION: The Administrative Assistant position is a non-exempt, full-time position which supports grantmaking and community leadership activities. This position requires independent judgment, maturity and the ability to make decisions in a fast-paced environment.

DUTIES:

Grantmaking

  • Support the process for competitive grants, including verification of eligibility, data entry, and creation of reports.
  • Monitor grants documentation, including the production of grant agreements, payment requests, and other related correspondence and meetings with grantees.
  • Schedule site visits and other meetings.
  • Communicate directly with grantseekers to provide clarification of Foundation priorities, and direction regarding application procedures.
  • Plan and oversee Grantmaking and Community Leadership events including the grantee celebration and proposal trainings. In conjunction with the Office Assistant coordinate all logistics to include location, costs, food, equipment and other special requests. Create and print nametags and prepare meeting materials and brochures or handouts.
  • Participate in FIMS & Foundant User Groups.
  • Assist with the Foundation’s online grants management system and provide grantees and Foundation staff with technical assistance and training.
  • Record minutes at distributions committee meetings

Awards and Scholarships

  • Support the process for awards and scholarship programs, including verification of eligibility, data entry, and creation of reports.
  • Monitor awards, including the production of award agreements, payment requests, and other related correspondence and meetings with recipients.
  • Communicate directly with awardseekers to provide clarification of Foundation priorities and direction regarding application procedures.
  • Plan and oversee awards and scholarship events including the scholarship reception and REB Awards for Teaching Excellence awards ceremony. In conjunction with the Office Assistant, coordinate all logistics to include location, costs, food, equipment and other special requests. Create and print nametags and prepare meeting materials.
  • Assist with the Foundation’s online grants management system and provide applicants and Foundation staff with technical assistance and training.

Other

  • Work as a member of multidisciplinary administrative team to ensure the effective and efficient operations of the Foundation.
  • Assist the Programs team in the implementation of special projects for the Foundation—prepare and coordinate key activities and materials for committee and board meetings.
  • Other duties as assigned.

QUALIFICATIONS:

  • A minimum of three to five years providing administrative support required. Experience in a nonprofit work environment helpful.
  • A professional and courteous phone manner and excellent interpersonal skills required.
  • Demonstrated ability to organize and coordinate several activities at one time required.
  • Strong computer literacy in Microsoft Office Word, Excel, and PowerPoint, as well as database management required.
  • Excellent communication skills, both written and oral, required.
  • Sharp attention to detail and organizational skills required.
  • Associate's degreee preferred.

The position is eligible for a competitive salary and benefits package. For consideration, email resume and cover letter with salary requirements to cjohnson@tcfrichmond.org or send to The Community Foundation, Human Resources, 7501 Boulders View Drive, Suite 110, Richmond, VA 23225 by Monday, May 16, 2016 at 5:00 p.m. No phone calls or agencies, please.
 


 

TITLE: Finance Associate

REPORTS TO: Vice President, Finance

POSITION DESCRIPTION: The Finance Associate position is a full-time, non-exempt position which supports the various functions of the Finance department.

DUTIES:

  • Responsible for the accounts payable function, which includes data entry for accounts payable, check writing for operating and grants.
  • Prepare the annual Form 1099s for TCF and related entities.
  • Maintain grant distribution schedules.
  • Work with the Grant Management Associate regarding multi-year grant commitments for due diligence follow-up before grant checks are printed.
  • Prepare deposit transmittals for gifts and other checks received.
  • Reconcile the Give Richmond credit card account monthly.
  • Assist with the reconciliation and other duties of the monthly trust activity for over 30 trusts, including preparing quarterly distribution letters and foundation fee reimbursements, tracking and ensuring reimbursement of tax preparation fees, and coordinating annual tax returns mailing.
  • Prepare general ledger journal entries and monthly reconciliation of various general ledger accounts for TCF and supporting organizations.
  • Assist with audit preparation for TCF and support organizations.
  • Assist with annual tax filings and SCC registration for TCF and related entities.
  • Provide financial assistance to other staff teams for special initiatives such as Give Richmond, Impact 100, and other giving circles.
  • Order and maintain check stock for all checking accounts with payables.
  • Assist with tracking expenses in a timely manner throughout the year for quarterly budget to actual analysis.
  • Prepare quarterly fund fees.
  • Upload payroll reports to the general ledger and enter in all payroll related invoices into accounts payable twice per month.
  • Reconcile and maintain petty cash box as needed, but at least quarterly.
  • Prepare quarterly reimbursements to the operating fund (i.e. copies and postage, long term storage, etc.).
  • Other duties as assigned by VP, Finance.

QUALIFICATIONS:

  • A minimum Bachelor’s degree in Accounting or Finance or related work experience required
  • Demonstrated ability to organize and coordinate several activities at one time.
  • Strong computer literacy in Microsoft Office and database management.
  • Understanding of network administration and integration.
  • Strong analytical, interpersonal and networking skills.
  • Excellent communication skills, both written and oral skills and attention to detail.
  • Demonstrated ability to meet deadlines and work independently toward Foundation’s goals.

The position is eligible for a competitive salary and benefits package. For consideration, email resume and cover letter with salary requirements to cjohnson@tcfrichmond.org or send to The Community Foundation, Human Resources, 7501 Boulders View Drive, Suite 110, Richmond, VA 23225. No phone calls or agencies, please.